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Time Tracking Workflow

Reliable time tracking is what makes your reports trustworthy and your invoices accurate. The trick is a routine you actually stick to. This guide lays out a si

Reliable time tracking is what makes your reports trustworthy and your invoices accurate. The trick is a routine you actually stick to. This guide lays out a simple daily and weekly rhythm: start timers as you work, log against the right projects, review your entries, fix mistakes, and turn the results into billing.

Start timers as you work

The easiest time to capture work is while you're doing it.

  1. Open the timer and type a short description of what you're starting.
  2. Pick the project (and task where relevant) so the entry lands in the right place.
  3. Press start, then pause and resume as you switch contexts, and stop when you're done.

Starting a description up front is far easier than reconstructing your day later.

Log against projects and tasks

Tying entries to the right work is what makes them useful downstream.

  • Always attach an entry to its project so hours roll up into reports and invoices.
  • Use consistent #hashtags like #meeting or #admin to slice your time without creating extra projects.
  • Add a manual entry by duration or by start and end time for anything you didn't catch live.

Review your entries

A quick daily or weekly pass keeps your data clean.

  1. Open your timer list, where entries are grouped by day with daily and total sums.
  2. Filter by project or hashtag to focus on one slice of your work.
  3. Check that every entry has a description and the correct project.

Correct mistakes

It's normal to miss or misfile time — fixing it takes seconds.

  • Edit an entry to adjust its description, project, or duration.
  • Delete entries that were logged by mistake.
  • Re-assign time to the right project if you picked the wrong one.

Heyweek validates entries for you, so an end time can't fall before its start time.

Use reports for billing

Once your week is clean, the results are ready to put to work.

  1. Use reports to review time by project and by person before invoicing.
  2. Confirm billable hours match what you'll charge.
  3. Pull tracked time straight into an invoice so nothing billable is left behind.

Next steps