Workspaces

Organize your work with separate workspaces for different organizations, departments, or clients. A workspace is the top-level environment in Heyweek — it holds its own projects, people, and settings, and you can switch between workspaces without things bleeding together.

Overview

Workspaces let you create distinct environments within Heyweek, which is ideal when you're managing more than one business, department, or set of client work. Each workspace keeps its own projects, members, and settings, so data stays separated and switching between them is clean and deliberate. Where a team groups people and scopes access inside a workspace, the workspace itself is the container that everything lives in — making workspaces the right tool for keeping genuinely separate efforts apart.

IMPORTANT

Workspaces are for keeping separate businesses or client environments apart. For organizing people and access within a single business, use Teams instead — switching workspaces is heavier than switching teams.

Key features

• Multiple workspaces — Create separate workspaces for different purposes.
• Workspace switching — Move between workspaces quickly.
• Isolated environments — Keep projects, people, and data separate.
• Workspace settings — Configure each workspace independently.
• Member management — Control who has access to each workspace.
• Organize multiple clients or businesses — Give each its own clean environment.

Getting started

1. Create a new workspace for the organization, department, or client it represents.
2. Configure its settings to suit how that environment works.
3. Invite the people who should have access to it.
4. Set up Teams and Projects inside the workspace.
5. Switch between workspaces as you move from one context to another.

Creating and switching workspaces

Creating a workspace gives you a fresh environment with its own projects, members, and settings — nothing carries over from your other workspaces unless you set it up there too. Switching lets you move between these environments deliberately, so you're always acting in the right context. This separation is the whole point: work, people, and settings in one workspace don't mix with another's.

TIP

Name workspaces clearly by the business or client they represent so you always know which environment you're working in before you start.

Workspace vs. team

It's worth being precise about the difference, because they solve different problems:

• A workspace is the top-level environment. It contains projects, people, and settings, and it stays isolated from your other workspaces.
• A team lives inside a workspace. It groups people and scopes their access to the projects they work on.

In short: use workspaces to separate distinct businesses or clients, and use Teams to organize people and access within one of them.

Settings and members

Each workspace is configured on its own, so you can tailor it to how that organization or client operates without affecting the others. Member management controls who can access the workspace at all — invite the people who belong there, and keep the environment limited to them. Inside the workspace, you then refine what each person can do through People and Teams.

Organizing multiple clients or businesses

If you run an agency, manage several brands, or work across distinct departments, separate workspaces keep each effort cleanly apart. Client A's projects, files, and members stay in Client A's workspace; Client B's stay in theirs. This prevents accidental cross-over, keeps each environment focused, and makes it obvious which context you're operating in at any moment.

Works with the rest of Heyweek

• Each workspace contains its own Projects, Teams, and People.
• Manage client work within the right workspace using Clients.
• New to Heyweek? Start with the Quick start and your first project.

Tips

• Use a separate workspace for each genuinely separate business or client — not for teams within one company.
• Name workspaces by the organization they represent so switching is unambiguous.
• Keep workspace membership limited to people who belong in that environment.
• Refine access inside a workspace with Teams rather than creating extra workspaces.