Boards

Visualize and manage your workflow with Kanban-style boards in Heyweek.

Overview

Boards provide a visual way to manage projects and tasks using the Kanban methodology. Work is represented as cards that move across columns from left to right as it progresses — so you can see what's planned, what's in motion, and what's done at a single glance. Because bottlenecks show up visibly (a column that's piling up), boards keep you and your team aligned on real progress rather than status-meeting guesswork.

A board lives inside a project, giving each project its own visual workspace for planning and running the work.

Key features

• Customizable columns — Create workflow stages that match your process, from a simple To do / Doing / Done to something richer.
• Drag & drop — Move cards between columns as work advances.
• Card details — Each card is a task that can hold a description, assignee, due date, and labels.
• Multiple boards — Set up different boards for different projects or workflows.
• Filters & search — Find cards quickly with filtering across the board.
• Connected to the project — Boards share a project's tasks, time, and files, so nothing is siloed.

How it works

1. Create a board inside a project to give the work a visual home.
2. Set up columns that represent the stages of your process — for example Backlog → In progress → Review → Done.
3. Add cards for each piece of work, giving them a clear title.
4. Open a card to add detail: a description, an assignee, a due date, and labels.
5. Move cards across columns as work progresses, dragging them from one stage to the next.

The layout is yours to shape — start simple and add columns only when your process actually needs them.

Columns and cards

Columns are the stages work passes through. Keep them meaningful and few; a column for every tiny step makes the board noisy, while too few hides where work is stuck. Common patterns:

• Simple flow — To do → Doing → Done
• Review flow — Backlog → In progress → Review → Done
• Intake flow — Requests → Scheduled → In progress → Shipped

Cards are the individual pieces of work. A card carries the essentials — what needs doing, who owns it, when it's due — and you flesh out the rest as the work takes shape.

TIP

A column that keeps filling up is telling you something — it's usually a bottleneck. Use that signal to rebalance work or rethink the stage before it.

Moving and organizing work

• Drag and drop cards between columns to reflect their current state.
• Filter the board to focus on a person, a label, or a slice of the work, then clear the filter to see everything again.
• Reorder cards within a column to express priority — most teams keep the next thing to pick up near the top.

Because the board reflects the project's tasks, moving a card updates the underlying work, not just a sticky note.

Boards vs. tasks and todos

Heyweek gives you a few ways to track work, and they complement each other:

• Boards are best when you want to see a flow and move work through stages with your team. Reach for a board when status and progression matter.
• Plain tasks inside a project are best for detailed, list-style work where the visual flow matters less.
• Todos are for your own personal, quick items — the things on your plate rather than the shared project flow.

Use whichever fits the moment; they all live in the same workspace, so work doesn't get trapped in one view.

NOTE

A board is a view on the project's work, not a separate silo. The cards on a board are the project's tasks — so progress you make on the board is reflected everywhere the work appears.

Works with the rest of Heyweek

• Boards organize the work inside your Projects.
• Track effort on any card with Time Tracking.
• Categorize and filter cards using Tags.
• Keep personal follow-ups in Todos, and analyze throughput in Reports.

Tips

• Start with three or four columns and add more only when your process genuinely needs them.
• Keep card titles action-oriented so the board reads like a list of next steps.
• Filter by assignee before a stand-up to quickly see what each person is carrying.
• Move cards as soon as their state changes — a board is only useful when it reflects reality.