Cashflow

Monitor and manage your financial health with Heyweek's Cashflow management tools. See the money moving in and out of your business, understand where it's going, and keep a clear view of your cash position.

Overview

Cashflow provides financial tracking and forecasting capabilities. Connect your bank to bring transactions in automatically, record your own expenses, and keep a clear view of your cash position so your business stays financially healthy. Because the rest of your work already lives in Heyweek, you can tie costs to the projects they belong to and see profitability without keeping a separate ledger in sync by hand.

Key features

• Cash position — A clear view of your current cash balance.
• Expense tracking — Record expenses with merchant, amount, category, and receipts.
• Bank connection — Link your bank so transactions flow in automatically.
• Categorization — Tag transactions by category, with rules that categorize automatically.
• Forecasting — Project future cash flow based on recurring patterns and recent trends.
• Anomaly detection — Surface unusual transactions worth a second look.
• Project profitability — See revenue, costs, and margin per project.
• Budgets — Set spending budgets by category with alerts as you approach the limit.
• Receipt matching — Link a recorded expense to the matching bank transaction.
• Multi-currency — Record amounts in different currencies with exchange-rate conversion.

Getting started

Take control of your finances in a few steps:

1. Connect your bank. Link an account so transactions flow in automatically.
2. Record expenses. Log costs with a merchant, amount, category, and a receipt where you have one.
3. Categorize transactions. Tag each entry so you can see where money comes from and goes — and set up rules to categorize automatically.
4. Set budgets. Establish spending budgets by category to track against.
5. Review your position. Watch your cash balance, forecast, and per-project profitability as the picture updates.

TIP

Categorize transactions as they come in rather than in a year-end rush. Consistent categories make your reports and forecasts far more useful.

Tracking money in and out

Cashflow gives you one place to follow every flow of money. Connecting a bank account brings your transactions in automatically, and you can record expenses yourself — with a merchant, amount, category, and receipt. Tracking both keeps your cash position honest: at any moment you can see how much cash you actually have. For amounts in another currency, exchange-rate conversion keeps international costs accounted for.

Categorizing and matching

Raw transactions only tell you so much; categories turn them into insight. Assign each entry to a category so you can see, for example, how much goes toward a particular cost or project. You can categorize by hand, or set up rules that categorize incoming transactions automatically and apply them across past entries.

When you record an expense, you can also match it to the corresponding bank transaction — linking the two so you know the cost is accounted for and not double-counted. Heyweek suggests likely matches to make this quick.

IMPORTANT

Matching recorded expenses to bank transactions keeps your books tidy. When a bank transaction comes in, link it to the expense it represents so nothing is counted twice.

Monitoring your cash position

Your cash position is the bottom line of cash flow: how much money the business has on hand. Cashflow keeps this front and center and pairs it with forecasting, projecting where your balance is heading based on recurring patterns and recent trends. Seeing a forecast alongside your current balance helps you spot a squeeze before it arrives and plan spending, hiring, or investment with confidence. Category budgets add another layer, letting you set a spending limit and get an alert as you approach it.

Financial insight

Beyond the day-to-day balance, Cashflow surfaces patterns worth acting on: cash-flow metrics over time, anomaly detection for transactions that look out of the ordinary, and project profitability that shows the revenue, costs, and margin behind each project. Paired with Reports, it turns the transactions you record into decisions you can act on.

Works with the rest of Heyweek

• Tie expenses and transactions back to the projects they relate to.
• See profitability alongside the work you bill through Invoicing.
• Dig deeper into the numbers with Reports.
• Connect your bank and other tools via Integrations.
• See everything the feature offers on the Finance feature page.

Tips

• Connect a bank account so transactions update automatically and your balance stays current.
• Keep categories consistent — and set up rules so new transactions categorize themselves.
• Match recorded expenses to their bank transactions so nothing is double-counted.
• Check your forecast before big commitments to make sure the cash will be there.